Town Clerk/Deputy Finance Officer

Position Type: Full-Time
Location: In Office
Job Overview:
The Town Clerk/Deputy Finance Officer performs a vital role in managing the administrative functions of the town, including finance, human resources, risk management, and clerk responsibilities. This position involves overseeing budget development and implementation, coordinating various administrative activities, and ensuring compliance with legal requirements. The role requires leadership, sound decision-making, and confidentiality, working closely with the Town Manager, Town Council, and department heads.
Key Responsibilities:

• Serve as Town Clerk: attend board meetings, record minutes, draft resolutions, manage official documents, and ensure legal compliance for open meetings.
• May assist with Managing Financial Operations: oversee general ledger, coordinate annual audits, supervise accounts receivable/payable, payroll, utility billing, and zoning customer service.
• Support Budget Development: collaborate with the Town Administrator on revenue estimates, expenditure projections, and budget preparation; administer the Finance Department budget.
• Assist Town Manager with Human Resources: manage personnel policies, ensure legal compliance, and serve as the HR officer.
• Maintain Official Records: ensure proper storage, retrieval, and safeguarding of public records and documents, including confidential and sensitive information.
• Assist with Special Projects: research data and trends, develop policies, and coordinate improvements and studies.

• Associate Or bachelor’s degree in accounting, Finance, Or Related Field Required; bachelor’s degree in accounting, Finance, Public Administration or Related Field Preferred.
• Minimum Of 2 Years of Experience in Municipal Or Government Finance, Accounting, Or Bookkeeping.
• Experience With Edmunds Software Is Preferred.
• Knowledge Of And Experience With Grant Management.
• Solid Understanding Of Government Fund Accounting And Financial Reporting Standards.
• Proficiency In Microsoft Office Applications (especially Excel, Word, And Outlook).
• Excellent Problem-solving, Organizational, And Time Management Skills.
• Strong Verbal And Written Communication Skills.
• Ability To Work Independently And Maintain Confidentiality
• Strong knowledge of public personnel and human resources principles, laws, and regulations.
• Understanding of municipal government operations, laws, ordinances, and best practices.
• Familiarity with municipal finance, accounting, and budgeting principles.
• Proficiency in technology, including spreadsheets and specialized software for financial and HR management.
• Ability to handle sensitive information confidentially and exercise good judgment.

• Competitive salary commensurate with experience.
• Comprehensive health, dental, and vision insurance plans.
• Retirement plan options.
• Paid time off, including vacation and sick leave.
• Opportunities for professional development and continuing education.
• Currently 36-hour work week subject to change
• Work Schedule is Monday through Thursday 8am-5pm and on Fridays 8am-12noon with every other Friday off. (Schedule subject to change).